Parks and Recreation Meeting Minutes of Monday,
November 18, 2013
Town Hall, Room 5 at 7pm
Attendance:
Committee Members: Billie Luker (BL), Rita Mullin (RM), Mike Fitzpatrick (MF), Sergio Coviello (SC), Patricia Fillmore (PF),
Staff: Sheila Sturdevant (SS), Marty Tilton (MT), Maureen Stevens (MS), Lynne Clemens (LC)
Tardy:
Absent: Ron Kern (RK)
Call to order: 7:03pm; Quorum, called by Billie Luker
Audience of Citizens: None
Acceptance of Minutes: 11/4/13
(PF) Pat Fillmore made a motion to accept the minutes of 11/04/13 as is.
(MF) Mike Fitzpatrick seconds the motion.
No discussion had.
Approved: 5 Opposed: 0 Abstained: 0
Motion passed
New Business:
- LUC is asking to do a farmers market at the weekly bbq concert series during the summer, located in Ray’s Meadow. Not charge an entrance fee. Vegetable and crafts. Vendors will be charged a fee for Spot.
Discussion was had. Concerns about parking limitations; charging some people and not others; having craft vendors when we have sponsors that pay; worried about vehicle on field. Many committee members feel it will take away from BBQ. What is the revenue stream to LUC is it worth while? What is the purpose of changing the craft fair? Will they still have a craft fair?
Committee has asked for LUC to come to a meeting to discuss.
- Skate Park-Paul Lucci, presentation date.
- Rita would like for the cadets to come to a meeting to make a presentation on their findings on research of the skate park. Cadet’s suggestions: Camera’s at Skate Park and Bike patrols.
Committee would like to hear presentation on 12/2/13. Rita will email Paul Lucci.
Old Business
- Parks Director Update (MT)
None
- Recreation Director Update(LC)
None
Page 2
- Operation Director Update (MS)
- Handed out financials at last meeting to review.
- Impact of charging $5 per child in user fees and taking it out to designate to turf Expense.
2516 Player @ $5 each= $12580 annually
- Discussion was had: league revenues are slightly down
- Permit revenues were up.
- Will hand out financials on 12/2/13 and review in January.
- Receive payment for insurance claim on barn.
None
None
- Summarized event, number of teams and planning, volunteers etc.
Other Business
Went through 4 demos for facilities software. We have eliminated 2. Going to go to surrounding communities that use the remaining two programs: MyRec.com and Peak Software.
Peak Software MyRec.com
$3566 a year $3045 a year
$4295 set up fee $1804 set up fee
We pay $1400 per year right now.
Rita suggest taking staff to towns to demo software as well/
1/6/14 (RK) will not attend)
1/22/13
- Next Agenda: Facilities software; 2014 Financials distributed; Paul Lucci Demonstration
- Adjournment
(MF) Mike Fitzpatrick made a motion to adjourn meeting at 8:10 pm.
(RM) Rita Mullin seconds the motion.
Approved: 5 Opposed: 0 Abstained: 0
No Discussion-Motion Passed
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